Executive Services Administrator

Position: Executive Services Administrator

Salary: £24,939 - £27,613 per annum

Contract: Permanent

Location: Sheffield

Hours: 37 hours per week x 52 weeks per year

The Sheffield College is a further and higher education institution dedicated to providing academic, vocational, and professional qualifications to approximately 13,000 young people and adults annually. Our mission is to transform lives through learning, advocating for inclusivity and diversity at every step.

About the Role

Are you looking to bring your administrative skills to a dynamic and fast-paced environment? The Sheffield College, a diverse and vibrant further education institution, is seeking an Executive Services Administrator to join our team. In this vital role, you will provide high-quality, confidential support to the Chief Executive and Principal’s Office, helping us deliver on our mission to transform lives through learning.

As the first point of contact for internal and external stakeholders, you will be responsible for managing communications, scheduling, and meetings. Your professional customer service skills, along with your ability to handle a variety of tasks efficiently, will be essential in ensuring the smooth day-to-day operations of our Executive Office.

Key Responsibilities

• Provide professional and confidential administrative support to the Principal’s Office.
• Maintain budget trackers, raise purchase requisitions, and handle expense approvals.
• Organise internal and external meetings, conferences, and college events, including VIP visits, travel arrangements, and accommodation bookings
• Act as a first point of contact for all queries, ensuring a welcoming and professional experience for visitors and colleagues.
• Assist with scheduling and coordinating meetings, including preparing agendas, arranging meeting rooms, and taking minutes when needed.

Skills & Knowledge

We strive to be an inclusive employer and welcome applications from individuals who believe they can contribute effectively to this role. While not mandatory, we are particularly interested in candidates who embody the following:

• Experience of working in an executive administration role in a large organisation
• Competent in the use of IT packages (Microsoft Office, Outlook, SharePoint, and Teams etc)
• Excellent organisation and communication skills and the initiative to prioritise their workload
• Work collaboratively with not only team colleagues but with staff and teams across the organisation

If you would like to be a part of a successful team and a fantastic college, please apply!

What We Offer

• Enhanced Pension Contribution
• Work-Life Balance – Enhanced Holiday Entitlement
• Sustainability – Cycle to Work Scheme, Salary Sacrifice car lease scheme for Electric and Hybrid Vehicles
• Continuing Professional Development
• Access to retail discounts for the Totum Card
• Supporting employees at all stages of life – enhanced Maternity & Paternity Policies

Reach out for assistance with your application or inquiries about working with us:

Email: Jobs@sheffcol.ac.uk

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, colour, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

Next Steps:

Closing Date: 20th October 2024

Interview Date: 30th October 2024

We appreciate your interest and look forward to getting to know you!

Diversity and Inclusion

• We value diversity in our workforce and encourage applications from everyone as a Leaders in Diversity employer.
• As a Disability Confident Leader, we are committed to removing barriers for applicants with disabilities during the recruitment process, upon appointment, and as employees.
• If you require reasonable adjustments or support at any point, please contact us via the details above.

Safeguarding and Recruitment

• We are committed to safeguarding and promoting the welfare of students.
• Successful applicants will be required to have an enhanced DBS check and will be subject to safer recruiting procedures.
• Further details on the employment of ex-offenders are available in the documents attached to this advert.

Application Process

• Please click the links below to view the job description, person specification, and notes of guidance.
• If you are accessing this advert on a mobile device, the box will be replaced by a button.
• To apply, click apply and follow the links to complete the online application. For queries regarding the application process, please contact the Recruitment Team via email jobs@sheffcol.ac.uk CVs are currently not accepted.